IT Policy & Planning – Senior/Specialist
State of Washington
Full-time
Remote
United States
$8,113 - $10,916 USD monthly
Trust & Safety
Description
IT Policy, Privacy & Data SR Specialist
(IT Policy & Planning – Senior/Specialist)
Monday - Friday | 8AM - 5PMThis posting has been extended beyond the original posting date.Flexible/Hybrid, Additionally, this position offers full-time telework, with the expectation to participate in on-site training and/or meetings.
The hiring authority reserves the right to offer the position at any time after the required posting period, and during the recruitment process. It is to the applicant's advantage to apply as early as possible.
About Enterprise Technology Solutions (ETS):
The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES’ mission is to strengthen the business of government for a sustainable and just future. Learn more about DES.
Our ETS Information Technology program is not just another team in a government agency. We are an innovative cross functional, high performing technology team that focuses on providing seamless solutions and IT consultative services to our customers and business partners. Our solutions impact other state agencies, counties, cities, and the people of Washington. We embrace change, collaborate, challenge, and we respect new ideas. If you are looking for a Challenging and Meaningful career, a place where your talents make a difference in the lives of Washingtonians, ETS is the place for you.
About the Opportunity:
The IT Policy Privacy & Data Senior Specialist will be a part of DES, ETS, Security, Policy and Data Management team. You will be responsible for providing leadership and support for Information Technology policies, IT privacy and Information data strategies for the agency. The position provides technical leadership and expert consultation regarding how data is used, retained, processed, and stored to include all business and enterprise applications. This position serves as the Agency Records Officer and is responsible for advanced knowledge on the legal requirements for data management, IT data governance model, and IT privacy policies. This position is responsible for enforcing IT privacy, data and policy regulations in all aspects of business and provide guidance on compliance matters. This encompasses the process that governs how data is managed, to include administering, supporting, and maintaining effective records and technology information management for the Agency while serving as the technology privacy and policy officer. This position works directly with technology business leaders and program managers across the agency.Duties
Some of What You’ll Enjoy Doing Includes:
- Develop and manage IT governance process, procedures, and standards. for conformance with agency and statewide policy, and data compliance requirements
- Work with agency business partners and IT teams to create and update IT policy for conformance with agency and statewide policy requirements.
- Collaborate with agency business partners, external stakeholders, and IT teams on a regular basis
- Establish IT Privacy and data policies that align with regulatory requirements, industry standards, and organizational objectives
- Develop and implement risk assessments for IT privacy and data compliance
- Serves as the agency ARO under RCW 40.14 and is the liaison to the SOS/State Archives
- Responsible for coordination, training, development of process and procedures for all DES program records coordinators.
- Leads, facilitates, or participates on governing boards, agency projects and statewide enterprise groups
- Responsible for staying current and understanding the latest privacy laws and how they affect Information technology data to include privacy legislation and best practices
- Responsible for handling all privacy and data protection queries for enterprise applications, cloud applications to include AI requests and implementations
- Create and run training sessions for agency staff
- Create, update, and maintain technical documentation
Qualifications
Required Qualifications
Option #1
Bachelor’s Degree closely aligned with Information Technology or Information Data Management. NOTE: Additional qualifying experience can substitute on a year for year basis for the education requirement.- Four (4) years of experience working in the information technology field or related field.
- Four (4) years demonstrated experience with maintaining and developing strategies for effective information data management.
- Four (4) years advanced knowledge in writing, research, technical analysis, presentation development/delivery, meeting planning and facilitation.
- Four (4) years demonstrated experience with data compliance and management of technology policies to include MS cloud governance and strategic data management.
- Two (2) years of advanced knowledge and experience with State and Federal data management rules.
Experience may be concurrent.
Option #2
Qualifying experience of Eight (8) years in the following areas- Experience working in the information technology field or related field.
- demonstrated experience with maintaining and developing strategies for effective information data management.
- advanced knowledge in writing, research, technical analysis, presentation development/delivery, meeting planning and facilitation.
- demonstrated experience with data compliance and management of technology policies to include MS cloud governance and strategic data management.
- Six (6) years of advanced knowledge and experience with State and Federal data management rules.
Experience may be concurrent.
Desirable/Preferred Education, Experience or Certifications:
Bachelors or Master’s in Archives, Records Management, Library Science, or Information Science
Certification:
- Certified Records Manager or Certified Records Analyst
- Information Governance Professional
- Certified Information Privacy manager
AND
Diversity Equity and Inclusion (DEI) CompetenciesIncumbents to this position must possess and demonstrate the following competencies:
- Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful, and inclusive workplace.
- Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment.
- Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment.
- Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive, and respectful environment when working with members of the group, team, organization or community.
- Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.
Supplemental Information
How to Apply:
Interested? We would love to hear from you! Click “Apply” at the top of this page to start your application. You can save the application and come back to it, if needed. Be sure to complete the application fully to include a full work history and responses to the supplemental questions.
Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:- A letter of interest that shows your personality and voice to describe why you are the successful candidate and how you meet the specific qualifications for this position
- A current resume, detailing experience, and education
- A current list of at least three (3) professional references with current contact information
Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
Please Note: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not be substitute for completing the “duties summary” section of the online application. Please do not refer to the resume for detail or your application may be disqualified.
Background Check Notice: Prior to any new appointment into the Department of Enterprise Services, a background check including criminal record history will be conducted as a condition of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Opportunity for All:
The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process, contact Rachel Vaughan via email at jobs@des.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
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